Effective Date : 23rd September 2018
We also have a consultant data protection officer who may be contacted in relation to any privacy or data protection issues through the above email address email@example.com
Who is covered by this Policy?
Online visitors to onionpy.com as well as customers of OnionPy Voice platform and related tools.
Please note that use of this website / application is not allowed for individuals who are under the age of 18 years.
What Information do we collect?
Depending on who you are and how we are serving you, we may collect information including full name, email, phone number, organisation address, billing address, card address, IP address, and other information collected by customer through custom fields, usage statistics if any.
How do we use this information?
To provide customer service, to complete your transactions, to provide you billing services, to improve our service offering, to identify new features to be added to the platform, and to periodically contact you for transactional as well as marketing purposes. We may also use your information for our business accounting and tax purposes.
Who else may access this information?
In addition to authorised Ikyam personnel who may access your information for the purposes discussed in this policy, some of our third party vendors may also have access to your information (Amazon Webservices, Inc., Mailchimp, Inc., Google). Vendors of the sub-processors may also have access to your information.
Yes, we do. We also may collect log files for behavioural advertising (which you can opt out of). This includes information relating to website usage, analytics services (such as Google and Visual Website Optimiser), and IP information for performance monitoring.
How can you exercise your rights as a data subject?
Most rights can be exercised by contacting us at firstname.lastname@example.org. Other rights such as rectification of your data can be exercised through your account's self-service portal or the voice platform. The personal information we collect is that is provided to us by you while registering to the platform and availing the services.
How will we keep you informed of changes to this Policy?
We periodically review this Policy and will endeavour to notify you of any changes by email. However, please continue to check this page for updates.
What information do we collect?
We collect personal and non-personal information from you when you register on our site, setup your acount and/or configure your details. When ordering or registering on our website application, you may be asked to enter your name, e-mail address, business name and/or credit card information.
This refers to:
including First Name, Last Name, Email, Phone Number, Organization Address, Billing Address, and Internet Protocol (IP) addresses
First Name, Last Name, Email, Phone Number, Billing Address, Shipping Address, and Locale.
Credit Card Information:
First Name, Last Name, full PAN and Card Address.
Data that we load from connected apps like QuickBooks, Xero etc..
On what basis do we collect your information?
In most cases, we collect your information on the basis of your desire to avail a particular service from us or to complete a transaction using our platform. Therefore, our processing in many cases occurs on the basis of your consent or the need to perform a contract that we may have with you (also on behalf of your end users). However, in addition to collection on the basis of consent, there are other bases on which we may collect or process your information. These are as follows:
– We collect and also store your personal data as part of our legal obligation for business accounting and tax purposes such as in relation to record-keeping, compliance, disputes, and filings.
– We will occasionally send you product updates where we have assessed that it is beneficial to you as a customer and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests.
– On the basis of your opt-in, we will send you updates related to events, webinars, blogs and other marketing and promotional activities where we have assessed that it is beneficial to you as a customer and in our interests.
What do we use your information for?
Any of the information we collect from you may be used in one of the following ways:
To improve customer service
In the context of customer support your information helps us to more effectively respond to your customer service requests.
To process transactions
Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, other than for the express purpose of delivering the purchased product or service requested.
To send periodic emails
The email address you provide in the application, may be used to send you information and updates pertaining to your usage, in addition to receiving occasional company news, updates, related product or service information, etc.
How do we protect your information?
We implement a variety of security measures to maintain the safety of your personal information when you place an order or enter, submit, or access your personal information. We offer the use of a secure server. All supplied sensitive information is transmitted via Transport Layer Security (TLS) technology and then stored into our database to be only accessed by those authorized with special access rights to our systems, and are required to keep the information confidential. If you have any questions about the security of your personal information, you can contact us at email@example.com.
Personal data we collect is stored on infrastructure provided by Linode within Europe, United States, Singapore and Australia data centers for both primary and DR data. Linode implements and maintains industry-leading security standards. You can read more about Linode and its security features on their webpage. More about Ikyam's organizational and technical measures at OnionPy Security
What are Cookies? Cookies are small files that a site or its service provider transfers to your computer's hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information.
Log files. As is true of most websites, we gather certain information automatically. This information may include Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/or clickstream data to analyze trends in the aggregate and administer the site. We may also use your IP address for application performance monitoring and for blocking anomalous usage.
Do we share any information to outside parties?
We may provide your personal information to companies that provide services to help us with our business activities. These companies are authorized to use your personal information only as necessary to provide these services to us.
We may also disclose your personal information as required by law, such as to comply with a subpoena or similar legal process when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request. If Ikyam is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our website, of any change in ownership, uses of your personal information, and choices you may have regarding your personal information. We may also disclose your personal information to any other third party with your prior consent.
User Access and Choice
Upon request Ikyam will provide you with information about whether we hold any of your personal information. You may access, correct, request deletion of your personal information, or withdraw provided consent by logging in to your account or by contacting us at firstname.lastname@example.org.
Some rights such as rectification/correction of your data can be exercised through your account's self-service portal.
You may also contact us to confirm if we are processing any information relating to you. We will respond to your request within a reasonable timeframe.
We will retain your information as needed to provide you services. Once your relationship with Ikyam is terminated, we will delete any personal information we hold within a period of 60 days from date of termination. Even if you close your account with Ikyam, we will still retain and use your information as necessary to comply with our legal obligations, financial/audit requirements, to resolve disputes, and enforce our agreements. However, we will identify your account in our database as "deleted" or "closed".
When you register, we will use your name and email address which you have opted-in to send periodic emails to you of both promotional and transactional in nature. Out of respect for your privacy, you may choose to stop receiving promotional emails by following the unsubscribe instructions included in these emails or you can contact us at email@example.com.
We will also send you service related email announcements on rare occasions when it is necessary to do so. For instance, if our service is temporarily suspended for maintenance, we might send you an email. You do not have an option to opt out of these emails, which are not promotional in nature.